Five Reasons Your Workplace Still Needs A Printer

Gone are the days when you had to lug a heavy printers around, and you could even print from your phone or tablet. 

With technological advances, you now have various printer in Qatar to choose. If you’re wondering why you still need a printer in your office, you might consider these five reasons.

Do printers still have a place in the modern workplace in the era of cloud computing and paperless offices? In short, yes, they do. This blog will explain why.

• Print can complement digital.

Print and digital don’t exclude each other. QR codes, which take us quickly from the real world to the digital world in a matter of seconds, may be the best example of how the two can work together.

Even though print volumes are decreasing, it seems less like a “big bang” and more like a gradual change. For example, multifunctional printers (MFPs) are usually connected to the Internet. 

This makes them an IoT (Internet of Things) device that can be essential to any digital transformation strategy. Don’t forget that they can capture and share data that can then be transferred to other systems. This opens up a lot of possibilities.

Many people still have to keep hard copies of documents because they are required to by law or because they need to make sure they can be printed easily if they need to. 

• Smarter Solution

As technology keeps getting better, so do ways to print. Our range of multifunctional printers can copy, scan, and, if you want, send faxes. You only need one solution for all your document management needs. 

Our multifunctional printers are made so that they can do everything that separate copiers, printers, and scanners used to do. Because of this, they offer businesses an all-in-one solution that saves money and space.

Not only can you print, copy, and scan with these devices, but they are also made to help lower your total cost of printing. This is because they have cloud management features that ensure your investment is sound.

• Paperless Doesn’t Mean Paperless

More and more businesses are moving toward a “paperless office” as the workplace becomes more digital, mobile, and flexible.

But many people are finding out, perhaps to their surprise, that going paperless doesn’t mean getting rid of printers. 

Printers and multifunction printers (MFPs) are still crucial in the workplace, and from talking to our customers, we know that a better goal for most businesses is to use much less paper than to become “paperless.”

Let’s not forget that companies need to keep digital copies of their paperwork in some industries, and some people are more comfortable with paper files. 

Proofing hard copies are essential for many companies and departments, including marketing.

• Hard Copies Can Be An Additional BackUp

Computers break down, and hackers can get into cloud storage. For important documents, it might be a good idea to print them out and keep them in a file. 

This will give you peace of mind because you will always have both a digital and a paper copy. But we don’t mean that you should print out everything. 

Limit it to essential documents, like federally required paperwork, employee records, accounting statements, contracts, and company policies.

• Printing Smarter, Not Necessarily Less

It’s safe to say that the demand for print is not going down; it’s just changed a bit. And since the environment is getting so much attention and we need to make significant changes, more businesses are putting ways to reduce waste in place. 

The companies that make printers know this and have embraced the change by creating new devices that help businesses print more efficiently.

MFPs helped many of our customers cut down on the amount of paper they throw away by assisting them in finding and stopping all of their “non-essential printing.” With networked MFPs, you can also scan, store, and share documents digitally. 

Conclusion

There have been many changes in business over the past few decades. With the advances in technology, many processes have migrated online. Printers are one of the latest items to be on the chopping block. 

However, printers still have their uses in business and your workplace. Above mentioned are five reasons why the printer is still a valuable piece of office equipment to have in your office.

We hope you enjoyed reading our blog on why your workplace still needs a printer. Whether a small business or a significant corporation, print materials are still essential to your business.