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How to Manage Multiple Gmail Accounts at the same time?

Summary: Multiple email inboxes causing you stress? Here’s how to check all of your Gmail accounts at once, as well as some email address consolidation advice. To handle numerous email accounts, you don’t require a desktop email client. Gmail can handle all of your personal and professional email addresses with ease. We’ll guide you how to manage multiple Gmail accounts from a single interface.


Gmail is a Google-provided free email service. In the same way that other email services allow you to send and receive emails, prevent spam, build an address book, and perform other fundamental email activities, Gmail allows you to do the same. It does, however, have a few unique characteristics that contribute to its success as one of the most widely used online email systems. In this blog, we’ll go over some of Gmail’s features and benefits, as well as an overview of the Gmail window.

Gmail, sometimes known as Google Mail, is a free email service offered by Google. It enables users to send and receive emails via the Internet. We can also send an email to a group of people at once. Gmail is a form of Webmail service.

Gmail is available both on the web and as a mobile application. We can also access Gmail through a third-party software. These programs use the IMAP (Internet Message Access Protocol) or POP (Post Office Protocol) protocols to synchronize email information. 

Why is it necessary to manage multiple Gmail accounts?

Multiple Gmail accounts are necessary to help separate personal and business email conversations. You might, for example, use a personal account for emails from friends and family and a business account for emails from coworkers, bosses, and members of your professional network. You may also have a separate account for each professional role if you have numerous jobs. For example, if you operate a small business and also work for another company, you may have separate accounts for each of these jobs.

Fortunately, you can manage numerous Gmail accounts from a single Gmail inbox. We’ll go through how to use the Gmail multiple inboxes functionality to manage numerous Gmail accounts in one inbox in this post.

We’ll also go through how to move folders from one gmail account to another by building a shared inbox from within Gmail so you can interact with team members on the same emails without giving them access to your full Gmail account.

Methods to Manage Multiple Gmail Accounts in Gmail

1. Use multiple browsers to access Gmail

You could simply run two or three distinct browsers or browser profiles, each with a different user account logged in, and log in to two or three different Gmail accounts at once. When you wish to keep your accounts distinct, this is a workaround. It’s also very simple to set up, as it only requires the installation of different browsers or browser profiles.

2. Make use of your mobile email app

You can also access your accounts using the email app on your smartphone. You can use this software to create a distinct folder in your inbox for each account and label it with the email address’s name. This allows you to rapidly locate emails from all of your accounts in a single application.

3. Use the Account Switcher in Google Chrome

Each of your Google accounts, as well as each of your Gmail accounts, can have their own profile in Chrome. If you want to keep different bookmarks, browser settings, saved data, or extensions for each account, this is the ideal solution. To make a new Google-account-based browser profile in Chrome, go to the top right and select Add, then create the profile and sign in with your Google account.

Chrome will launch a new window and browser session when you switch to a different Google account. To back up and retrieve your open Chrome tabs, bookmarks, and other browser data on other devices, be sure to enable sync for your Google accounts.

4. Merge Multiple Gmail Accounts

You can combine multiple Gmail Account in one account if you want to manage multiple Gmail Account at the same time. Sure, you may send a single or two emails to another account, but what if you need to move a large number of emails at once? Forwarding emails appears to be a time-consuming process. You’ll need a Gmail migration tool to migrate Gmail folders to another Gmail account to merge in one account. You can easily manage all of your emails in one account. 

5 . Set up a mail forwarding service

You can use mail forwarding to access emails from both accounts using a single email address. To do so, go to your main account’s “Settings” page. Then click “Enable IMAP” under the “Forwarding and POP/IMAP” tab. Click the “Save Changes” button after selecting your secondary address from the drop-down menu. You can now access emails from both accounts using the same email address.

6. Activate email notifications

Turning on email notifications is another approach to handle multiple accounts. You can tell Gmail to notify you whenever you receive an email, regardless of the account from which it came. This functionality, for example, can be used to track emails from a single account so that you can see task-related communications from your peers. To enable this function, select “Settings” from the icon in the top right corner of the inbox page. Then go to the website where you want to get notifications.

Read More: How to Move Gmail Folder to Another Account?

The Verge

Hence, in this blog, we have covered the most amazing ways to manage multiple Gmail accounts in Gmail. Using a Gmail migration tool is the best answer when all you need to do is combine multiple Gmail messages for access to one Gmail account. It not only saves your manual effort wasting managing multiple accounts every time, but also gives you an easy way to manage.

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