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How to Manage Multiple Calendars in Outlook?

Are you finding a way to manage multiple Calendars in Outlook? If yes, then don’t worry! In this article, we will describe the entire solution to consolidate Outlook calendars by merging them into one. Here, we explain both the solution manual and automated solution to merge Outlook calendars.

As we all know, Microsoft Outlook is the most popular and trending email client application for business as well personal usage. It also provides multiple features such as sending or receiving emails, calendars data, contacts, and much more. So, in Outlook the calendar feature helps users to save reminders with the title, time, date, and location regarding any meetings. Therefore, users can easily make multiple entities in the calendar effortlessly.

How Can I Combine Two Outlook Calendars into One – User Queries

“Hi, I am Zack Poulin, Canada and I have recently been using the Outlook 2016 application. And, I also have multiple calendars in my Outlook for better organizing my work. But now, I want to manage multiple calendars in Outlook. However, I am looking for a way to combine calendars in Outlook into one with all my calendar details. Please suggest to me how I can do it?”

“I am Anton Thomas, I have 4 email addresses in Outlook and I just want one calendar for all my planning. I can’t find details on merging calendars. So, guide me with any tool for the same”

Manual Method – Manage Multiple Calendars in Outlook

The manual method to consolidate Outlook calendars is divided into two steps. First, export Outlook calendar and then Import Outlook calendar. Let us start the manual process step by step:-

Step 1: Export MS Outlook Calendars

  • First, Open software in your system and click on the File tab then click on Options.
  • Now, click on advanced and choose Export under the Export option
  • Click on Next and Go to Export to a file and hit on the Next button
  • Then, click on Outlook Data File (.pst) and again press on Next button
  • After that, select the calendar folder that you want to export, mark or unmark sub-folders box and hit Next
  • Browse and select the location where you want to export calendar folder
  • Finally, click on the Finish button.

Step 2:-Import MS Outlook Calendars

  • First, Go to the File tab and click on the Open button
  • Import>>Import from another program or file and then hit Next
  • Now, select Outlook Data File (.pst) and then click on Next
  • Click on browse to select the desired location where you want to store the exported file and click OK
  • Then, under Options, select Do not import duplicate items and click on the Next button
  • In Under select the folder to import from, select the Calendar folder
  • At the end, select the import items into the same folder and click the Finish button.

How to Consolidate Outlook Calendars? – Automated Solution

Merge Multiple PST Files into One is the best utility to manage multiple calendars in Outlook by merging. Therefore, it has an easy-to-use interface that allows all novice users to combine the multiple PST files into one including contacts, calendars, and others. It supports all the Microsoft Outlook versions such as Outlook 2003, 2007, 2010, 2013, 2016, 2019, and all the below editions. The software also provides the advanced option to Remove Duplicates while joining. It is able to consolidate Outlook contacts, emails, and other data items without losing data formatting.

Major Features & Benefits by Merge Multiple PST Files into One Software

  1. The Tool can be easily installed on all the versions of Windows i.e., Windows 8, 8.1, 10, and so on.
  2. It also provides Option to Add Files and Add Folder to merge and combine multiple calendars in Outlook.
  3. There are two options to merge i.e., Join PST file and Merge Outlook PST files.
  4. It is able to merge multiple archive .pst files of any size without damaging any of the information.
  5. However, it allows you to combine password protected PST files, you just need to enter the password of PST files.
  6. It gives the facility to browse and select the location where you want to store the merged Outlook data files.
  7. Maintains the data integrity of Outlook PST files while merging two calendars in Outlook into one.


In this blog, we have explained how to manage multiple calendars in Outlook. Here, we described two methods to merge Outlook calendars into one, manual and the other one is an automated solution. Therefore, the task becomes faster when combining multiple PST files in Outlook. Use this tool to make your conversion easy and simple.

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